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Step-by-step guide

Let us walk you through the process 

  • Identify visa type

    Choose the right visa for your trip

    The first step is to determine which visa type you need, and check whether you’re eligible to apply for it.

    Applicants for New - Delhi , Mumbai , Kolkata

    You’ll also need to know the documents that you’ll have to submit along with your application, how long the application might take and fees you’ll have to pay.

    Each application must comply with the guidelines applicable for your visa category.

    If your documents aren’t in English, you may need to prepare translations before applying.

  • Begin your application

    Get started with your visa application

    Once you are ready to apply Embassy of Italy/Consulate General of Italy  website. You can also download the visa application form, complete it, print the completed form, and bring it with you to the Visa Application Centre for submission.

    Passport validity

    • Your passport must be valid for at least 3 months longer than the visa you're applying for 
    • Your passport must have been issued within the last 10 years

    Application timeframes

    • You should apply between 15 and 90 working days prior to the date of departure
    • Applications submitted less than 7 working days prior to the travel date will automatically be rejected

     

    If you live in the Western or Southern part of India.

    The Consulate General of Italy in Mumbai can only accept visa applications only when submitted a certain no. of days prior to travel. Find out more.

    Ensure you submit documents in Italian, if required. Documents which aren’t in Italian must be translated into Italian. Translation should be via a  certified translator.

    You can also submit your application through an authorised travel agent.  Find out more about the submission process in Mumbai .

     

    If you live in the Eastern part of India

    Find out if you're eligible to apply from the Kolkata Application Centre.

    Please note:

    • If you choose to apply within 15 working days prior to the date of departure, you’ll need to sign a declaration.
    • The Consulate General of Italy in Kolkata can’t accept passports that contain any written observations
    • Passports must be machine readable
    • Handwritten passports cannot be accepted

    Find out more about photograph specifications in Kolkata

     
  • Book an appointment

    Choose a Visa Application Centre and make an appointment

    Once you’ve applied for your visa, you need to book an appointment to have your fingerprints and photo taken at a Visa Application Centre. This is known as your ‘biometric information’.

    Once you’ve booked your appointment, you’ll receive an appointment confirmation email along with an attached Appointment Confirmation letter.

    Before you make an appointment for the Visa Application Centre, please carefully read our guidance to the visa application process

    Please note

    • You can only book 2 appointments per slot
    • If you’re part of a family or group, you’ll have to book individual appointments for each member of the family or group.
    • If you miss your appointment on the scheduled day, the system won’t allow you to reschedule or cancel. You’ll need to book a new appointment after 24 hours

    If you live in the Western or Southern part of India.

    Call us on 022-67866004 to book an appointment.

    If you live in the Nepal or Eastern part of India

    Click here to check if you are eligible to apply from Kolkata location,  

  • Pay your fees

    Find out how much you need to pay

    Once you've made your application, you'll need to pay your visa application fee.

    If you're applying online for your visa, your payment will be made as part of this process. If you download the form to print and bring to the Visa Application Centre, payment can be made at the time of your appointment.

  • Visit a Visa Application Centre

    Attend your scheduled appointment

    You’ll have to submit your complete visa application form at the Visa Application Centre in person.

    Find out What happens at the Visa Application Centre.

    If you live in the northern part of India

    Please note: applicants who need to report back to the Italian Embassy upon arrival in India can visit the Visa Application Centre from Tuesday and Thursday between 15:00 and 16:00 with a prior appointment.

    All applicants who have already submitted their visa applications at the Embassy Counter and are required to provide further documents  can visit the Visa Application Centre from Tuesday to Thursday anytime between 15:00 and 16:00 with a prior appointment.

    Please note

    • Please ensure you arrive at the Visa Application Centre 15 minutes prior to your appointment time
    • Applicants are not allowed to be accompanied inside the Centre
      • The only exceptions are those accompanying children under 18 years old, or applicants who need special assistance for health reasons or a disability

    If you live in the northern part of India

    Please note: applicants who need to report to the Italian Embassy upon arrival in India can visit the Visa Application Centre from Tuesday and Thursday between 15:00 and 16:00, with a prior appointment.

    Applicants who have already submitted their visa applications at the Embassy Counter and who are required to provide further documents can visit the Visa Application Centre from Tuesday to Thursday between 15:00 and 16:00, with a prior appointment.

  • Track your application

    Stay informed about the progress of your application

    You can also track your visa application status online. Use the Reference Number (eg. XXX ) on the invoice/receipt issued by the Visa Application Centre, along with your date of birth.

    For detailed tracking information, you may also be able to get updates by SMS and email. If interested, check whether this service is available at the Visa Application Centre you’re visiting.

  • Collect your passport

    Receive your passport from the Visa Application Centre

    After a visa application decision has been made, you can collect your documents from the Visa Application Centre, or have your documents couriered back to you for a fee.

    Please note: for some Centres, your documents can only be returned via courier.

    Collecting your documents in person:

    Bring the receipt issued by the Visa Application Centre and a form of government identification. Please check with the Centre at time of your appointment for the options available to collect your documents.

    Third party collection of documents

    You cannot appoint a third party to collect your documents, except in the following cases:

    1. Immediate family: (ie. a parent, child, sibling) who has applied for a visa at the same time as you
    2. One member of a group application: who can collect the documents for the entire group
    3. Someone collecting on behalf of government officials: they should bring an authorisation letter with a government letterhead to the Centre
    4. Representative of a company: he/she should bring the original authorisation letter with a company letterhead and official ID card to the Centre

    In addition to the above, any collecting third party will also need to provide the following documents:

    1. Photocopy of government ID card
    2. Original ICR
    3. Authorisation Letter from applicant.

    If you have a ‘Report Back’ notice

    For the Report Back notice given by the Consulate General of Italy in Kolkata, you’ll need to email the following to consolatogenerale.calcutta@esteri.it within 7 days of your return from the Schengen area.

    • A scanned copy of the Visa page
    • The facing on the passport

      Please note

    • It’s extremely important to send the necessary proof of return. The Consulate General of Italy may pursue and impose legal consequences on applicants who do not provide this information
    • If you have a Report Back stamp and, for any reason, don’t travel to the Schengen area, you’re still required to provide this information via email

     

Ready to apply?

Start your visa process and then come back to VFS Global with your reference number to take advantage of the services on offer.

Start your application

Start your visa process and then come back to VFS Global with your reference number to take advantage of the Premium Services on offer.

VFS provides the facility for acceptance of documents like Birth Certificate, Marriage Certificate, Death Certificate, Police Clearance Certificate, Affidavits, Ration Cards, etc., for Legalization (also known as “Conformity of Translation”) by Consulate General of Italy, Mumbai.

Note: Regarding Legalization of Commercial Documents (conformity of translation or attestation of signature) the applicants should visit the Consulate General of Italy, Mumbai directly. For Educational Documents, the applicants should contact the Consulate General of Italy, Mumbai for guidance over the process of legalization before submitting the documents

Kindly visit the link www.consmumbai.esteri.it or contact details of Consulate General of Italy. In case of email communication, please ensure to attach the scanned copy of documents.

Kindly be informed, with effect from 01 November 2018 , students applying for Declaration of Value (DOV) are required to sign the declaration on the protection of personal data related to issuance of their DOV. Click here

Important Points regarding Original documents:

'
  • The date of issuance of each certificate must be printed within the text of the certificate. In exceptional cases the hand written issuance dates will be accepted if they are clear, legible and complete in all respect. If the date of issuance doesn’t conform to the above rules it will not be valid for acceptance. Particularly, a marriage certificate issued without an issuance date will also not be accepted.
  • The PCC should be issued on the official letter head containing the logo and the address of the office of the Superintendent of Police or Senior Superintendent of Police. The validity of the PCC follows the same rules as that of certificates mentioned under A. However, in addition, it would only be accepted if the date of issuance is printed as a part of the text.
  • The attestation of Affidavit undergoes different evaluation criteria depending on its content. The Consulate General of Italy will accept Affidavits only in the form of self-declarations having appropriate authentications by the designated Indian Authorities and the Apostille by the Indian MEA.
  • Birth, Marriage & Death Certificates: According to the Italian Law, certificates have validity of 6 months from their date of issuance. And they should have appropriate authentications by the designated Indian Authorities and the Appostille issued by the Indian Ministry of External Affairs.
  • Consulate General of Italy reserve the right to verify any public document presented to them.

Prior to the Legalization by Embassy of Italy, below mentioned steps must be followed for documents issued by Indian Authorities.

Step 1: Translation of documents in English, in case they are in regional language.

Step 2:Obtain Apostille from Indian Government’s Ministry of External Affairs (MEA) on both original and English translation. For assistance in obtaining MEA Apostille, applicants can contact VFS MEA Attestation Department. For further details, kindly follow the link www.vfsattestation.com.

Note:The Apostille from MEA should not have any stamp reading “The Ministry of External Affairs accepts no responsibility for the contents of the above documents” or with any similar text.

Step 3:Obtain Italian translation of Apostilled document. Kindly visit ITALIAN TRANSLATOR section of this website for list of translators.

Step 4:Submit the Original Document, English translation and Italian Translation, passport copy of applicant,acceptance letter from the Italian University, covering letter from applicant and 2 sets of photocopies of the aforementioned documents at VFS office for Attestation by Consulate General of Italy. The Consulate General of Italy shall attest the Italian translation.


FEES FOR LEGALIZATION

Type of Legalization In Indian Rupees
Conformity of translation from English to Italian (per page) INR 1050
Photocopy Legalization (Italian) True Copy INR 810
Translation Fees from English to Italian (per Document) INR 1200
Paid DOV (art. 66 n ) 3290

VFS SERVICE CHARGE

In addition to the Legalization Fees, applicant requires to pay the VFS Service Charge (inclusive of all taxes), of INR 140.

In addition to the Translation Fees, applicant requires to pay the VFS Service Charge (inclusive of all taxes),of INR 150.

Note:Legalization and Translation fee and VFS service charges shall be paid in cash only and are not refunded if your application for legalization is refused by the Consulate General of Italy, or if you withdraw you application while it is under processing at the Consulate General of Italy, Mumbai.

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