Visa Information

This category of visa caters for people wishing to stay in Poland for a period maximum of 90 days and may be applied, if the person does not have a guarantor in Poland and purchases a tour in a travel agency, or makes a booking of tickets and hotel.

The applicant needs to submit documents as according to the list given by the Embassy / Consulate of Poland.

Please be informed regarding new rules for applying for a long term tourism visa effective 16th of May 2014 for citizens of Ukraine. Applicants can apply for:

1. 2-year tourist visa – in case during last 3 years  applicant had at least 2 tourist visas (one of them – issued by the Consulate of Poland), used as per the rules of Schengen Code and will provide 100% payment for the next trip to Poland, the trip should be counting at  least 3 days.
2. 6-month double entry tourist visa – in case applicant did not have tourist visas previously but will provide documents proving 100% payment for the hotel in Poland in two different terms during a year.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

9. Non-Ukrainian citizens should also submit the following documents:

   • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

10. Documents that confirm the main purpose of travel.

    10.1. Tourism:

    1. Hotel booking confirmation letter, which meets the following requirements:
       
       
       • the original letter of confirmation letter from the hotel OR its fax copy showing details of the sender - Phone Number and date of the fax or email the hotel OR Print-screens of email + scanned letter of confirmation;
       • contains following information: dates of the reservation, names and passport details of tourists , an address and telephone number of the hotel, information about the charges that were made, signature of authorized person and hotel stamp. Total amount of charges mentioned in confirmation letter should be at least 50% for Poland and 100% for hotels in other Schengen countries.
       • a proof of payment for the hotel reservation – account statement or check (in case of cash payment).
       • booking confirmation must be sent by the accommodation organization itself. Confirmations sent by third parties will not be accepted.
       • in case of booking an apartment using Airbnb service it’s required a confirmation from the owner of this apartment (can be a scan copy) along with the banking payment confirmation regarding the payment for booking.
    2. All documents confirming the booking may be provided in Polishor Ukrainian languages.
    3. printed detailed plan of the tourist trip;

    10.2. For trips for religious tourism:

    1. Invitation from Polish side, signed by the person responsible for the stay of travelers: data of the hosting religious organization registered in Poland (name, address, phone, fax, mail); information
    2. Written request from the Ukrainian side signed by the person responsible for organizing the trip: information about the religious organization (name, address, phone, fax, mail); Information about the program, the timing and location; List of participants going on the trip (full name, date of birth, passport number, address of residence in Ukraine).

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

Important: Would you like a representative to collect your passport after processing at the Consulate, please fill in and bring a statement on the same. Please note, a representative should also carry his passport for identification.

*Note: Written confirmations from Ukrainian side are consider valid for 1 month from the issuance date.

While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank.

Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

This visa category correspond for people wishing to stay in Poland for a period maximum 90 days for business reasons (to sign the contract etc.), but does not allow carrying out the professional activity.

Please note that applicants who are unemployed are not eligible to apply for this visa category.

Applicant will have to provide evidence that he/she falls under this category. The applicant needs to submit documents according to the list given (required document section) by Consulate General of Poland.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.

2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. Non-Ukrainian citizens should also submit the following documents:

   • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

10. Documents that confirm the main purpose of travel.

    10.1. Invitation from the host Company in Poland*: original invitation containing the following information:

    10.1.1. Related to person invited: name, surname, date of birth, number of valid international passport of the invited person, nationality, Purpose and period of visit (exact dates, quantity of days and entries), information regarding costs for travelling and accommodation, and personal details of children who will accompany the invited person.

    10.1.2. Related to inviting company: date of issue of the invitation, name, surname and signature of a contact person in the company, contact phone number, companies stamp and also registration numbers of the inviting company according to polish law requirements (REGON, NIP, KRS**).

    10.2. Written confirmation of the work trip from the employer of the applicant: letter should contain date of employment, applicant position, salary for the past 6 month, confirmation from the employer that employee is sent for a business trip to Poland. Document should also contain information of the signed person (Name and Surname, position of the person, contact details and registration details of the company).

    * invitation should be issued on official form of the company, contain a stamp and signature of authorized person. Invitation is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.

    ** NIP / REGON-is the number of the taxpayer, which must be specified in the invitation, NIP / REGON may be present on the stamp of the company.

    It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

    While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank.

    Please note that all payments are non-refundable.

    As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).
    Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement. Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Applicants visiting family or friends who are legally residing in Poland.

Applicant will have to provide evidence that he/she falls under this category. The applicant needs to submit documents according to the list given (‘required document section)’ by the Embassy / Consulate of Poland.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;
   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.
   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.

   • Prolonged/ damaged or old passports will not be accepted.

     Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

     Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   6.2. Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.

   In special cases following documents shall be requested:

   1. document confirming the right of ownership of (land, house, car or any other ownership) or
   2. the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR
   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    11.1. Original and copy of an invitation which should be registered at the local authority in Poland (and confirmed by the Voyevoda).

    11.2. Originals and copies of documents that prove family relations (marriage certificate, birth certificate, etc.).

    11.3. In case of visiting close relatives - wife/husband, children (including adopted), parents/custodians, legally residing in Poland – original and copy of written by hand invitation from the host person. Additionally copy of 1st page of passport should be provided if the hosting person is a citizen of Poland; In case citizen of Ukraine possesses a valid residence permit in Poland, then it is required to provide it’s copy. For citizens of Ukraine who are in Poland on the basis of a national visa D and invite their close relatives, it is required to a copy of the first page of the passport, copy of the valid D and copies of pages from passport with stamps of entry/exit from the territory of Poland.

    Based on an invitation from close relatives and their residence permit in Poland (Karta Pobytu) or national Polish visa (type D), an applicant can apply for:

    • Schengen visa – in any cases, or
    • National visa – if he/she is going to stay in Poland for more than 90 days and can prove it through the particular document (e.g., certificate from school etc.).

    Invitation should contain the following information:

    • name, surname, address and phone number of the inviting person
    • name, surname, address, date of birth and passport number of the applicant,
    • information regarding relationship between the host and applicant, date, period and destination of the trip
    • information regarding costs of travelling and accommodation

    11.4. In case of visiting close relatives - wife/husband and children legally residing in Poland on  a valid residence permit Poland  Karta Stalego Pobytu issued  on Karta Polaka it is required to  submit additionally  copy and original  of the decision for issuing Karta Stalego Pobytu and  confirmation  of family ties.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

* Invitations are valid in the period indicated in it, for which the inviting invited the foreigner, not longer than one year.* Written confirmations should be issued on official form, signed by the authorized person with the provision of his/her personal data. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.

While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Applicant will have to provide evidence that he/she falls under this category. The applicant needs to submit documents according to the list given (required document section) by the Embassy / Consulate of Poland.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    11.1. Original official document from the medical institution from the EU country-members, confirming necessity of medical care in this institution, the duration of stay and estimated costs of the treatment.

    11.2. Proof of sufficient financial means to pay for the medical treatment

    It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

* Please note that invitation is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. Non-Ukrainian citizens should also submit the following documents:

   • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

10. Documents that confirm the main purpose of travel.

    10.1. Original and copy of the request from the National Association of Carriers of Ukraine (ASMAP) which is provided with international road transportation, containing the following information: purpose of travel, period of stay and frequency/quantity of entries to the EU-Member States.

    10.2. In case if the carrier is not a member of this association:

    10.2.1. The original invitation or fax (showing details of the sender – ( senders Phone Number and date of the fax) - from a partner company in Poland, which should include: name of the invited person; date of birth, passport number, time and purpose of journey, number of entries; date of issue of the invitation, the full name / address / telephone company; name and telephone number of responsible person for organizing the trip and the registration number of the company in the form prescribed by Polish law (REGON, NIP, KRS)

    10.2.2. Original and copy of the driver license.

    10.2.3. Original and copy of the Company’s State Registration Certificate and a License on conducting international transportations;

    10.2.4. Work statement and cover letter from Ukrainian company with confirmation that an invited person is a driver and conducts international cargos.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

Please note that invitation is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

This visa type can be issued to journalists who intend to stay in Poland with purpose of writing articles, highlighting different events and other and members of the technical crew assisting journalist in his / her professional duty.

Please note that free-lance journalists are not eligible to apply for this visa category. Applicants applying for this visa category must provide documents that confirm the fact that they fall under this category.

Please note that for this visa type there is no possibility to apply as an accompanying person to the holder of such visa.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    11.1. The original and copies of documents confirming that the applicant is a professional journalist (press card issued by the National Association of Journalists of Ukraine or one of the documents confirmed by the employer "Certificate of registration of print media" / "Certificate of registration of an official news agency" / “License for television and radio broadcasting")

    11.2. Certificate or other document in original, published by professional organization (National Union of Journalists of Ukraine) stating that person is a member of the technical staff accompanying the journalist in his professional duties.

    11.3. A letter from the employer stating the purpose of travel is related to the performance of official duties of the applicant.

* Please note that invitation is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Applicant will have to provide evidence that he/she falls under this category. The applicant needs to submit documents according to the list given (required document section) by the Embassy / Consulate of Poland.

Information on the airport transit visa

If you are going to fly the aircraft from a third country to a third country and will transplant the airport, located in the Schengen area (in Poland) as well as:

1. is not going to leave the international transit area of ​​the airport and
2. have the nationality of countries: Afghanistan, Bangladesh, Democratic Republic of the Congo, Eritrea, Ethiopia, Ghana, Iran, Iraq, Nigeria, Pakistan, Sudan and Sri Lanka

In this case, you should apply for a transit visa of airport, type A.

In the case of transit through the airport, located on the other Schengen countries than Poland - then you need to apply for obtaining of airport transit visa, type A, directly to the consular office of that state.

Of airport transit visa, type A only gives the right to enter and stay in the international transit area of ​​the airport (it does not give the right to enter the territory of Schengen or leave the transit area of ​​the airport).

The total list of third countries listed in Annex I to Regulation (EC) № 539/2001, whose nationals must be able Airport transit visa when passing through the international transit areas of airports situated on the territory of member states:

Afghanistan

Bangladesh

Democratic Republic of Congo

Eritrea

Ethiopia

Ghana

Iran

Iraq

Nigeria

Pakistan

Somalia

Sri Lanka

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    11.1. Visa or residence permit for final destination (if applicable) or

    11.2. Booking confirmation of tickets to the target country

    11.3. In case if visa to the destination country is not required, applicant has to provide booked tickets for further travel

* Please note that invitation is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.

While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

This visa category includes the applicants not falling in any of the mentioned visa category. For more information about required documents, please see documents required category.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;
   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.
   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.

   • Prolonged/ damaged or old passports will not be accepted.

     Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

     Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   6.2. Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR
   • Guarantee of the third party

   Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.

   • In special cases following documents shall be requested:

     1. document confirming the right of ownership of (land, house, car or any other ownership) or
     2. the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR
   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    11.1. For the members of religious communities:

    11.1.1. A written request from the religious community registered in Ukraine: name and details (address and telephone), information about type of registration of the community in Ukraine, stating the purpose, duration and frequency of the trips of the representative, information on the scope of duties of the representative (priest of the Orthodox, Catholic, rabbi, imam, etc.)

    11.2. Applicants going to Poland for funeral

    11.2.1. Original official document confirming the fact of death

    11.2.2. Document confirming the family or other relationship between the applicant and the deceased (e.g. birth or/and marriage certificate)

    11.3. For persons who are going to visit cemetery

    11.3.1. Original official document confirming the existence and preservation of the grave (valid during 20 years from the date of issue).

    11.3.2. Document confirming the family or other relationship between the applicant and the buried (birth or/and marriage certificate).

    11.3.3. Original and copy of the document from the Red Cross (valid for 10 years from the issuance date).

    11.4. For persons accompanying other family members / travelling with other purpose:

    11.4.1. Invitation from the respective company / organization/ institution proving purpose of travel.

    Invitation from the host Company in Poland*: original and copy of invitation OR sent by fax (with senders contact details on it) OR sent via email (needs to be provided along with a screen shot of the recipients email box), and contain the following information:

    • Related to person invited: name, surname, date of birth, number of valid international passport of the invited person, nationality, Purpose and period of visit (exact dates, quantity of days and entries), information regarding costs for travelling and accommodation, and personal details of children who will accompany the invited person.
    • Related to inviting company: date of issue of the invitation, name, surname and signature of a contact person in the company, contact phone number, companies stamp and also registration numbers of the inviting company according to polish law requirements (REGON, NIP, KRS**).

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

* Please note that invitation is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Applicant will have to provide evidence that he/she falls under this category. The applicant needs to submit documents according to the list given (required document section) by the Embassy / Consulate of Poland.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    11.1. Original and copy of invitation from host organization (The National Sport Federation, The European Olympic Committee). It should contain the following information: date of issue; name, surname and signature of a contact person in the organization; dates of tournaments held; name of the sport club/team that is invited to participate in competitions along with the list of participants with their names, surnames, dates of birth and number of valid passport rank).

    11.2. Original and copy of document, confirming that person is a sportsman and member of sports organization.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

* Please note that invitation is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. Non-Ukrainian citizens should also submit the following documents:

   • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

10. Documents that confirm the main purpose of travel.

    10.1 For persons, who take part in scientific, cultural events and art, and also in university's and other exchange programs:

    • Original and copy of invitation from host organization (with the list of participants, information about the period of the program and information regarding costs of travelling and accommodation). It should contain the following information: date of issue, name, surname and signature of a contact person in the organization; name, surname, date of birth and number of valid passport of an invited person.
    • Document proving employment or membership in the Ukrainian scientific, cultural, artistic organization that is taking a part in the exchange program.

    10.2 For those, who take part in international sports competitions and accompanied them persons:

    • Original and copy of invitation from host organization (The National Sport Federation, The European Olympic Committee). It should contain the following information: date of issue; name, surname and signature of a contact person in the organization; dates of tournaments held; name of the sport club/team that is invited to participate in competitions along with the list of participants with their names, surnames, dates of birth and number of valid passport rank)
    • Original and copy of document, confirming that person is a sportsman and member of sports organization.

    10.3 For those who take part in educational attainment seminars and conferences:

    • Original and copy of invitation from host organization (with the list of participants, information about the period of the program and information regarding costs of travelling and accommodation). It should contain the following information: date of issue, name, surname and signature of a contact person in the organization; name, surname, date of birth and number of valid passport of an invited person.
    • Document proving employment or membership in the Ukrainian scientific, cultural, artistic organization that is taking a part in the exchange program.
    • Official certificate confirming the registration of public organization ( certificate from Registration Service of Ukraine, which contains information from the national register of public communities)

    10.4 For those representatives of liberal professions who take part in international exhibitions, conferences, seminars and other.

    • Original and copy of invitation from host organization (with the list of participants, information about the period of the program and information regarding costs of travelling and accommodation). It should contain the following information: date of issue, name, surname and signature of a contact person in the organization; name, surname, date of birth and number of valid passport of an invited person.
    • confirmation that the applicant is working in this field (certificate of employment or catalog of their own works or copies of his/her publications).

    It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

    While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank.

    Please note that all payments are non-refundable.

    As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

    Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

    Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

This visa category applies to the applicants travelling to Poland with a teaching purpose.
Applicant will have to provide evidence that he/she falls under this category. The applicant needs to submit documents according to the list given (required document section) by the Embassy / Consulate of Poland.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    11.1. Invitation from the host Company in Poland*: original and copy of invitation OR sent by fax (with senders contact details on it) OR sent via email (needs to be provided along with a screen shot of the recipients email box), and contain the following information:

    11.1.1. Related to person invited: name, surname, date of birth, number of valid international passport of the invited person, nationality, Purpose and period of visit (exact dates, quantity of days and entries), information regarding the current place of work and position

    11.1.2. Related to inviting company: date of issue of the invitation, name, surname and signature of a contact person in the company, contact phone number, companies stamp and also registration numbers of the inviting company according to polish law requirements (REGON, NIP, KRS).

* invitation should be issued on official form of the company, contain a stamp and signature of authorized person. Invitation/Extract from KRS is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank.

Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

This visa category applies to the applicants traveling to Poland to collect temporary or permanent Residence Permit in Poland. Applicant will have to provide evidence that he/she falls under this category. The applicant needs to submit documents according to the list given (required document section) by the Embassy / Consulate of Poland.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    11.1. Decision issued by Polish authorities (Voyevoda) and granting an applicant permanent / temporary residence permit.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

* Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Applicant will have to provide evidence that he/she falls under this category. The applicant needs to submit documents according to the list given (required document section) by the Embassy / Consulate of Poland.

This visa category is applicable to the applicants that belong to the close family members (first line) who were relocated from the territory of Poland based on the agreement between the Polish Committee of National Liberation and the Government of the USSR on September 9th , 1944 and he agreement between the Transitional Government of National Unity and the Government of the USSR on July 9, 1945.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

10. Non-Ukrainian citizens should also submit the following documents:

    • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

11. Documents that confirm the main purpose of travel.

    This visa category is applicable to the applicants that belong to the close family members (first line) who were relocated from the territory of Poland based on the agreement between the Polish Committee of National Liberation and the Government of the USSR on September 9th, 1944 and he agreement between the Transitional Government of National Unity and the Government of the USSR on July 9, 1945.

    11.1. Decision issued by the former Government State of Repatriation OR

    11.2. Official document issued by the Ukrainian or Polish archive (Ukrainian document should be issued not later than 9 years as on the date of submission) OR

    11.3. other official document issued by the Polish or Ukrainian national / local authorities confirming the fact of residence on the former territory of Poland, as well as the evacuation from this area, pursuant to Art. 24 p. 2 EU Visa Code may apply to the Polish consulates in Ukraine for obtaining Schengen visas with multiple entries for the following period of time:

    • 2-years visa in case there were no previous visas issued
    • 5-years visa in case there was at least one Schengen visa used as per the rules

    11.4. Documents proving family tie between the applicant and evacuated person:

    • Birth certificate or any other document proving date of birth of the evacuated person
    • Birth certificate (in case evacuated relative was married and change the surname)
    • Any other documents / certificates proving birth / marriage / change of the Surname or Name, that can prove a tie between the applicant and evacuated person.

These simplification also apply to children, grandchildren and spouses of evacuated persons spouses children and grandchildren of evacuated persons subject to presentation of the original of the above document confirming migration from Poland to Ukraine their parents or grandparents, and a document that confirms their family ties.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Short Term Visa

After filing documents in the visa application Centre, please pay the required visafee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

** Citizens of Moldova possessing biometric passports do not need a Schengen visa to enter Schengen zone.

*** Citizens of Georgia possessing biometric passports do not need a Schengen visa to enter Schengen zone.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 70 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

To find more details about Visa Fee / Consular Fee exemption categories – click here.

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

6. Own funds (according to the Ordinance of Minister of Financial Affairs of Republic of Poland from 23 February 2015 – click here to read the document):

   6.1. Proof of own funds:

   • statement from the bank regarding account statement for last 3 months with information about cash flow OR
   • travel checks with personal details of the applicant – original and copy signed by the applicant

   Sponsorship:

   • Statement of sponsorship OR
   • Invitation (original and a copy) issues as per Law on the foreigners from 12.12.2013 OR

   • Guarantee of the third party

     Guarantee must have a confirmation that third party possessing sufficient financial means to cover expenses (statement from the bank or travel checks)

7. Documents confirming occupation and availability of funds, along with confirmation of the existence of financial ties with Ukraine:

   • For employees: certificate of employment containing the following information: details of the applicant, date of employment, position, salary for the last six months, as well as name, surname and title of the person who issued the organization and contact details (full address and landline telephone of the company).
   • For applicants who are employed by entrepreneur working without seal, information on the same should be mentioned in the employment certificate and copies of company registration documents should be provided.
   • For private entrepreneurs: original and copy of the extract from the state register, OR license, or certificate of registration, OR the latest tax declaration
   • For unemployed: statement from the bank with information about cash flow for the last 3 month OR travel checks with personal details of the applicant and a receipt – original and copy signed by the applicant or an official signed statement displaying the financial condition of the applicant.
   • For retired and disable applicants: original and a copy of pension ID a valid proofing document for receiving pension for last 6 month.
   • For students and pupils: statement from the university/school confirming the period of allowed leave or written consent that university/school have no offence that the student will be on leave.
   • In special cases following documents shall be requested: 1) document confirming the right of ownership of (land, house, car or any other ownership) or 2) the last tax return (for applicants traveling for the first time).

8. Documents proving accommodation during the visit:

   • hotel reservation sent in original or by fax (hotel contact details and data of person staying at the hotel to be mentioned) OR

   • confirmation of reservation made via booking.com + print screen of email ID to which confirmation had been sent OR
   • guarantee of the inviting party – invitation mentioned under sec. 3 Law from 12 December 2013 about Foreigners

9. Non-Ukrainian citizens should also submit the following documents:

   • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

10. Documents that confirm the main purpose of travel.

    10.1. For owners/co-owners of a Polish company original and a copy of the document from the National Court Register (KRS) confirming business activity in Poland. Document should be dated not longer than 3 months.

    10.2. Company bank statement from Poland for less than 6 month

Extract from KRS is valid for 3 months from the issuance date. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank.

Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Forms listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for Schengen visa should be signed twice. Application forms with one signature would not be accepted.

New Visa application form can be downloaded and printed from the link below. Forms are also available at the Visa Application Centre (free of charge).

	Application form in English.
	Application form in Ukrainian
	Application form in Polish

Samples of the filled visa application forms

	Sample of the completed visa application form in English
	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish

To fill up online VAF – please click here.

Along with the Visa Application Form we kindly ask you to print out and fill in the below given form to be submitted along with your Visa Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Visa Application Form and Personal Data Information Agreement for free at the Visa Centre.

Applicants willing to work in Poland may apply for a respective Visa category based on the invitation/ oswiadczenie/zezwolenie provided. Applicants applying for this visa category must provide documents that confirm the fact that they fall under this category.

Long Term Visa

After filing documents in the visa application Centre, please pay the required visa fee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 30 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. 1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued. You can order Form Filling service in VAC. For more information – click here.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

Notification regarding travel medical insurance – click here.

6. Non-Ukrainian citizens should also submit the following documents:

   • Permanent residence card valid at least 3 months after the last planned return to Ukraine.
   • Proof of own funds - statement from the bank regarding account statement.

7. Documents that confirm the main purpose of travel:

   7.1. In case of applying for work visa based on invitation "Oświadczenie o powierzeniu wykonywania pracy"  (180 days during the next 365):

   Original and copy of  " Oświadczenie o powierzeniu wykonywania pracy" na terytorium RP registered in Powiatowy Urząd Pracy. The invitation should contain the following information:

   • Date of issue, signature and stamp of the authorized person in Powiatowy Urząd Pracy
   • Name of the host company, signature and stamp of the employer
   • Name, surname, date of birth of the invited person;
   • Purpose and period of visit (exact dates);
   • Details on covering the expenses during applicants stay

   Invitation should be printed on the official letterhead of the authorized entity. Only those applicants mentioned in work permit invitation are eligible to apply for a visa.

   Important!

   Your documents cannot be accepted if in " Oświadczenie o powierzeniu wykonywania pracy" will be missing:

   • signature of the person authorized to provide oświadczenia o powierzeniu wykonywania pracy do ewidencji oświadczeń;
   • no stamp of Powiatowy Urząd Pracy;

   There is no opportunity to apply for a visa for a spouse and children of the applicant / holder of Visa issued based on this invitation as accompanying persons.

   After obtaining a national visas and residing in Poland citizen of Ukraine on his own can invite relatives (spouses, child ren, parents, grandchildren, grandparents or grandparents) to visit him (only Schengen visa). If the inviting party received permission to stay in Poland, on this basis his close relatives can apply for a national visa to visit him.

   7.2. In case of applying for season work visa based on invitation "Zaświadczenie o wpisaniu wniosku do ewidencji w sprawie pracy sezonowej" (270 days during the next 365):

   Original and copy of "Zaświadczenie o wpisaniu wniosku do ewidencji w sprawie pracy sezonowej"na terytorium RP. The invitation should contain the following information:

   • Date of issue, signature and stamp of the authorized person in Powiatowy Urząd Pracy
   • Name of the host company, signature and stamp of the employer
   • Name, surname, date of birth of the invited person;
   • Purpose and period of visit (exact dates);
   • Details on covering the expenses during applicants stay

   Invitation should be printed on the official letterhead of the authorized entity. Only those applicants mentioned in work permit invitation are eligible to apply for a visa.

   There is no opportunity to apply for a visa for a spouse and children of the applicant / holder of Visa issued based on this invitation as accompanying persons.

   After obtaining a national visas and residing in Poland citizen of Ukraine on his own can invite relatives (spouses, children, parents, grandchildren, grandparents or grandparents) to visit him (only Schengen visa). If the inviting party received permission to stay in Poland, on this basis his close relatives can apply for a national visa to visit him.

   7.3. In case of applying for work visa based on invitation "Zezwolenia na pracę cudzoziemca na terytorium Rzeczypospolitej Polskiej" (365 days during the next 365):

   Original and copy of Zezwolenie na pracę na terytorium RP registered in Powiatowy Urząd Pracy. The invitation should contain the following information:

   • Date of issue, signature and stamp of the authorized person in Powiatowy Urząd Pracy
   • Name of the host company, signature and stamp of the employer
   • Name, surname, date of birth of the invited person;
   • Purpose and period of visit (exact dates);
   • Details on covering the expenses during applicants stay

   Invitation should be printed on the official letterhead of the authorized entity. Only those applicants mentioned in work permit invitation are eligible to apply for a visa.

   Spouse and children can apply as accompanying persons to the holder of Visa on base of this invitation on C visa type only.

   In the case close relatives (spouses, children, parents, grandchildren, grandfather or grandmother) are visiting citizens of Ukraine who are in Poland on the basis of a national visa, which was issued to perform work, such applicants may apply only for Schengen visa (stay 90 days in 180), and additionally while applying for a such visa among the standard documents it is required to enclose a letter from employer confirming the fact of providing a workplace for a foreigner in Poland.

   After obtaining a national visas and residing in Poland citizen of Ukraine on his own can invite relatives (spouses, children, parents, grandchildren, grandparents or grandparents) to visit him (only Schengen visa). If the inviting party received permission to stay in Poland, on this basis his close relatives can apply for a national visa to visit him.

   7.4. In order to perform work by graduates of secondary schools, master and doctoral Polish universities, research institutes or-other scientific - research institutions

   • original and a copy of the invitation, passport number of the invited person, form and period of employment, salary amount;
   • certificate/diploma from Polish school, university

   After obtaining a national visas and residing in Poland citizen of Ukraine on his own can invite relatives (spouses, children, parents, grandchildren, grandparents or grandparents) to visit him (only Schengen visa). If the inviting party received permission to stay in Poland, on this basis his close relatives can apply for a national visa to visit him.

   7.5. In order to perform work by scientists:

   • original and a copy of the invitation, signed by the rector of the university, Chancellor of private universities, scientific secretary of the PAN, confirming the desire to hire a foreigner.

After obtaining a national visas and residing in Poland citizen of Ukraine on his own can invite relatives (spouses, children, parents, grandchildren, grandparents or grandparents) to visit him (only Schengen visa). If the inviting party received permission to stay in Poland, on this basis his close relatives can apply for a national visa to visit him.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

A visa does not guarantee entry into the territory of Poland. The decision of entry permit in each case is taken by the Border Guard.* Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date. While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

All forms must be signed by the applicant himself/herself. Please note that application form for National visa should be signed twice. Application forms with one signature would not be accepted.

To fill up online VAF – please click here.

Samples of the filled visa application forms

	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish
	Sample of the completed visa appliacation form in English

Applicants willing to work in Poland may apply for a respective Visa category based on the invitation/ oswiadczenie/zezwolenie provided. Applicants applying for this visa category must provide documents that confirm the fact that they fall under this category.

Long Term Visa

After filing documents in the visa application Centre, please pay the required visa fee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 30 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for a visa application:

1. 1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued. You can order Form Filling service in VAC. For more information – click here.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

List of insurance companies whose policies meet the requirements set out in the Act on foreigners – click here.

6. 6. In case customer is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

7. 7. Non-Ukrainian citizens should also submit the following documents:

   • Permanent residence card valid at least 3 months after the last planned return to Ukraine.
   • Proof of own funds - statement from the bank regarding account statement.

8. 8. Documents that confirm the main purpose of travel (original and copy of each document):

   Visa for students

   A foreigner applying for a national visa with the note "student" in order to prove the purpose of the trip should submit the following documents:

   • Certificate of the unit conducting the studies on admission to studies or on the continuation of studies. (Bachelor degree, master degree, doctoral or courses for university studies). This document must contain information about the actual year of study and the semester.
   • Proof of payment for studies if applicable. (issued by an educational institution). If study is free of charge, there must be a documentary confirmation of this fact the university.
   • Document confirming the sufficient financial resources to cover costs of living and return travel to the country of origin or residence*
   • Document confirming where the student will reside and the cost of such a residence (for example, such as a rental agreement or a dormitory certificate, where the cost of living for a full period or monthly payment must be indicated).

   * A document confirming the availability of financial resources may be:

   • traveler's check;
   • certificate of the amount of the credit card limit issued by the issuing bank (any bank located in Ukraine or Poland or another country is allowed);
   • a certificate of availability of money in the POLISH bank or a cooperative savings and loan association located in the territory of the Republic of Poland. It cannot be Credo Bank, Idea Bank, any other bank located in Ukraine. Such a bank should be located in Poland;
   • a document confirming the grant of a national or foreign scholarship;
   • a certificate of employment and the amount of wages.

Minors and adults are financially dependent on their parents

If customer is a minor or an adult, financially dependent on parents, customer has to provide a notarized sponsor's letter from parents, as well as documents confirming the availability of financial resources from (documents are described above). In a notarized letter of sponsorship, it should be noted that parents are required to cover all travel and accommodation expenses of the person applying for a visa.

"Sponsored Letters" for students can be issued by:

• the customers's parents (the sponsor's letter must be certified by a notary, a birth certificate and a copy of the internal passport of the sponsoring person must be attached to the sponsorship letter ); or
• a third person (only after obtaining approval from consul, the sponsor's letter must be certified by a notary public)

Adult students who are financially dependent on their parents must file a respective application from their parents about the financial dependence of an adult child (this document must be certified by a notary public). Parents (third party) must attach one of the following documents to the sponsor's letter:

• traveler's check;
• certificate of the amount of the credit card limit issued by the issuing bank (any bank located in Ukraine or Poland or another country is allowed);
• a certificate of availability of money in the POLISH bank or a cooperative savings and loan association located in the territory of the Republic of Poland. There can be no Credo Bank, no Idea Bank, nor any other bank located in Ukraine. Such a bank should be located in Poland;
• a document confirming the grant of a national or foreign scholarship;
• a certificate of employment and the amount of wages.

The minimum amount of required financial resources on the account

Customer applying for a national visa for study must provide a document confirming that he has sufficient financial resources to cover:

• the cost of returning to the country of origin in the amount of:
  

  * 200 PLN if he arrived from a neighboring country from the Republic of Poland (Ukraine, Belarus, Russia);

  * 2500 PLN if he arrived from a country other than the one above;

• o living expenses
  

  For each month of the planned stay, the minimum must be:

  * 701 PLN for one person;

  * 528 PLN for each person in the family (if the customer will live with his family, for example, husband and wife).

Customer (citizens of Ukraine, Belarus, Russia) for a 365-day visa must have at least 8,612 PLN (701 * 12 + 200) of financial resources plus the funds necessary to cover the cost of living. For example, if the monthly payment for a hostel is 300 PLN, then the cost of living per year will be: 300 PLN * 12 months = 3,600 PLN per year. For a family of citizens (For example: Ukraine, Belarus, Russia) per person for 365 days at least 6,536 PLN (528 * 12 + 200) + accommodation costs.

A person applying for a national visa as a student must submit the above documents and documents on the basis of which the Consul will be able to determine the cost of living (for example, a lease of an apartment, a decision on the provision of a hostel, etc.). If such documents are not submitted with the documents for a visa, the customer can submit them within the term of 14 days from the date of filing. (The relevant documents must be signed).

Visa for "scientists"

A foreigner applying for a national visa with the note "scientist" to prove the purpose of the trip should submit the following documents:

• Agreement on the admission of a foreigner for the purposes of conducting scientific research or development works concluded with a scientific unit based in the Republic of Poland as a contract of employment, contract for a specific task, contract of order or other type of a legal civil contract. The contract should contain the following details:
  
  1. the title or purpose of scientific research or development work or its subject,
  2. commitment of the researcher/scientist to participate in conducting scientific research or development works,
  3. obliging the scientific unit to provide the researcher/scientist with conditions to fulfill his/her obligation,
  4. start and end dates or estimated duration of scientific research or development work,
  5. the salary of the researcher/scientist and other conditions of his work,
  6. information on planned research or development work on the territory of other European Union Member States.
• Document confirming the sufficient financial resources to cover the costs of living and return travel costs to the country of origin or residence, or transit costs to a third country which will grant permission to enter, or provide documents proving the possession of these funds.
• A written statement from the scientific unit in which it undertakes to reimburse the costs of issuing and implementing the foreigner's obligation to return, covered by the state budget within 6 months from the date of expiry of the foreigner's admission contract, if the reason for issuing the foreigner's obligation to return is his/her illegal stay on the territory of the Republic of Poland.

Visa for "interns"

A foreigner applying for a national visa with the note "trainee" (D13a) to prove the purpose of the trip should submit the following documents:

• Document confirming completion of higher education no later than 2 years before the submission of the visa application or a document confirming the completing of higher education outside the European Union.
• Document confirming a place of accommodation on the territory of the Republic of Poland.
• Document confirming the sufficient financial resources to cover costs of living and return travel to the country of origin or resident, or the costs of transit to a third country that will grant a permission to enter, and the cost of internships.
• A written statement of the internship organizer, in which it undertakes to bear the costs associated with the issuance and implementation of the decision on the foreigner's obligation to return.
• An agreement concluded in writing form with the internship organizer on the basis of which it will hold internship. This contract should contain:
1. Description of the internship program, including information about its educational purpose or educational components, theoretical and practical training, the position at which the internship will take place, the language in which the internship will take place, the level of language proficiency necessary to complete the internship, scope and type performed tasks, knowledge, practical skills and professional experience planned to be acquired as a result of the internship.
2. Duration of the internship.
3. Conditions for completing and supervising the internship, including specifying the place of performing the internship and appointing a trainee supervisor.
4. Hours of internship.
5. The rights and obligations of the parties regarding (covering the costs of internships, necessary medical examinations, insurance against personal accidents, holidays and terms of termination of the contract).
6. The way of confirming the acquired knowledge, practical skills and professional experience.
   
   • In addition, the internship is to be adequate to the field and level of studies completed or completed.
   • Information that the foreigner has completed a Polish language course or another language, where the internship takes place, or takes a course at the level of language proficiency necessary to complete an internship.

Visa for "volunteers"

A foreigner applying for a national visa with the note "volunteer" to prove the purpose of the trip should submit the following documents:

• Document confirming a place of accommodation on the territory of the Republic of Poland.
• Document confirming the sufficient financial resources to cover costs of living and return travel to the country of origin or residence or the costs of transit to a third country which will grant entry permit.
• An agreement concluded with an organization for which the foreigner is to perform the services as a volunteer. This contract should contain:
1. Description of the voluntary service.
2. Duration of volunteering.
3. Conditions for performing and supervising volunteering.
4. Hours of performance of services.
5. Funds for the costs of living and accommodation of a foreigner and a minimum amount of money received by a foreigner
6. Training for the foreigner, which is necessary for the provision of services.
   

   Students of external studies, students of post-secondary schools and schools other than primary school, junior high school or high school applying for a national visa should attach a course schedule with information on the frequency of classes (week and month) and the total hours. "

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

A visa does not guarantee entry into the territory of Poland. The decision of entry permit in each case is taken by the Border Guard. Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the customer for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

All forms must be signed by the applicant himself/herself. Please note that application form for National visa should be signed twice. Application forms with one signature would not be accepted.

To fill up online VAF – please click here.

Samples of the filled visa application forms

	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish
	Sample of the completed visa appliacation form in English

Applicants possessing Polish card (Karta Polaka) has a right to apply for a National Visa D on its basis. Applicants applying for this visa category must provide documents that confirm the fact that they fall under this category.

Long Term Visa

After filing documents in the visa application Centre, please pay the required visa fee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 30 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Non-Ukrainian citizens should also submit the following documents:

   • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

6. In case an applicant is a minor (below 18 years old) following documents are required:

   • birth certificate, (both documents in original and copy)
   • copies of internal / international passports of parents / legal guardian
   • invitation/reservation from the hotel should contain details of all travelers including minor child
   • notarized written consent form the parent/parents/legal guardian (even in case travelling together) which include the following information: territory of validation (Poland and other Schengen countries), strict dates of notarized agreements’ validation (dd/mm/yy). In case if minor is travelling with the third person, his/her details should be mentioned in the consent form and his/her valid visa and copy of the passport should be provided
   • when applying for a visa for a minor who is indorsed into a passport of a parent / legal guardian, notarized written consent form from that parent is not required. Please note that in this case documents can be submitted only by the parent/legal guardian to who’s passport the child is indorsed
   • if there is only one guardian, it is required to provide the judgment of sole custody, death certificate or other proving official document

7. Documents that confirm the main purpose of travel.

   7.1. Original and copy of „Karta Polaka” (possible to apply only for national visa) li>

After obtaining a national visas and residing in Poland citizen of Ukraine on his own can invite relatives (spouses, children, parents) to visit him (only Schengen visa). If the inviting party received permission to stay in Poland, on this basis his close relatives can apply for a national visa to visit him.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

A visa does not guarantee entry into the territory of Poland. The decision of entry permit in each case is taken by the Border Guard.* Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date. While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

All forms must be signed by the applicant himself/herself. Please note that application form for National visa should be signed twice. Application forms with one signature would not be accepted.

To fill up online VAF – please click here.

Samples of the filled visa application forms

	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish
	Sample of the completed visa appliacation form in English

Board members of the Polish companies may apply for a respective Visa category. Applicants applying for this visa category must provide documents that confirm the fact that they fall under this category.

Long Term Visa

After filing documents in the visa application Centre, please pay the required visa fee*.

* Applicants who submit documents in VAC, located in such cities as Kyiv, Odesa, Dnipro, Zhytomyr, Khmelnytskyi, Rivne, Vinnytsya, Chernivtsi - must pay visa fees on the day of submitting documents in branches of the Kredo Bank outside of Visa application center. A card with an address and a map of the closest branch of the Kredo Bank branch, as well as details for payment, will be provided to you directly in the VAC.

In cases of urgent matters and upon authorized documents provided Consulate of Poland can make a decision on your visa application on urgent bases. In this case, the fee will amount to 30 euros. This service is available only to those applicants, who registered out of the region in which the diplomatic entity is located, but according to the territorial competence (e.g., in case of applying for a visa to the Consular Section of the Embassy of the Republic of Poland in Kiev, it’s possible to get a visa on urgent bases if an applicant is registered in Kirovograd, Cherkasy, Chernigiv regions, but not in Kyiv region).

Additional fees

*Note:

Service fee is charged for each application. Please note that all additional services mentioned above are optional and do not influence the outcome of the visa application process.

All service fees listed above are non-refundable and may be paid in cash or POS (debit card and credit card). Visa Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees. Note: the foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Regardless the visa application decision Visa fee is non-refundable due to the fact that the visa fee is paid for application processing irrespective of the decision made.

The handling fees can change without prior notice.

During fee payment bank service fee is charged.

The main documents required for any visa application for a short visit:

1. Visa application form filled with Latin letters (in Polish, English languages or Ukrainian in transliteration) and signed by the applicant himself. Visa application for minor is submitted and signed by one of the parents or legal guardian. Separate application should be also provided in case of applying for children endorsed in parent’s or legal guardian’s passport, where separate visa will be issued.
2. One photograph in color meeting requirements.

3. Original and copies of international passport which meats the following requirements:

   • signed by the applicant himself and valid for at least three months after the last intended date of departure from the territory of the EU-Member States;

   • contains at least two blank pages (for a visa) and has been issued within the previous 10 years. In case of indorsed child – 2 additional blank pages are required for child’s visa.

   • If you possess other international passports, it should be accompanied to the application (both original and copies). In case the previous passports were surrendered there should be a stamp in internal passport or the corresponding statement from OVIR.
   • Prolonged/ damaged or old passports will not be accepted.

   Please also attach copies of the passport’s first page, previous Schengen visas issued during last 3 years, of the last National visa and copies of all pages with stamps of entry/exit for those visas.

   Additionally, it’s required to provide with the statement concerning existence/absence of the other passports. To download the statement, please click here.

4. Internal passport original and copy of all the pages with notes or ID card with a statement from the demographic register or certificate of registration of residence, form №13 (original and copy).

   According to Art. 16 and Art. 18 of the Supreme Council of Ukraine about passports (Approved regulations on passport and Ukraine on Ukraine passport for travel abroad can be found here ), within 1 month from the date of change of surname, passport must be replaced accordingly.

   Important: surname, first name and middle name must be identical in both internal and international passports, and in the other accompanying documents as well.

5. Medical insurance – original and copy , which meets to the following criteria:

   • insurance coverage should be minimum € 30,000 and valid in all EU countries (insurance covers all expenses that may arise during stay in this territory due to the need to travel back for medical reasons, the need for urgent medical care, emergency hospital treatment or death.
   • franchise not more than 150 € (0 or 50 €).
   • €30000 coverage valid in all EC countries with maximum deductible not more than €150.
   • medical insurance should be typed only.
   • all applicants’ data in the policy should be correct: Name, Surname, full address, passport’s number and date of birth.
   • in case of one entrance - medical policy should cover all days of the planned stay, in case of multi entrance - medical policy should cover at least first trip.
   • medical insurance has to be provided with original and copy of payment receipt containing Name and Surname of an applicant or policy number. Taking care about the protection of the rights and interests of citizens of Ukraine, we draw your attention to the fact that according to the Act No. 265/95-VR as of 06.07.1995, as of 28/12/2014, documents confirming the fact of payment for insurance must be in the form of: transaction banking receipts; confirmation (receipt) from the payment terminal; fiscal receipt; numbered payment receipt. Accepting the fee for insurance services via cash desk should be carried out by means of a cash register. Since, handwritten receipts are not recommended. The payment amount must correspond to the amount specified in the insurance policy.
   • Only an adult can be Insurer. In case of applying for minors only parents/legal guardians can be mentioned as Insurers.
   • We recommend you to purchase an insurance policy at the Visa Application Center or at the appropriate representative office of an accredited insurance company. We cannot guarantee the quality of the insurance policy you have purchased at other insurance offices.
   • You have the opportunity to purchase a PZU insurance policy at the Visa Application Center.
   • PZU Ukraine guarantees compensation in case of visa refusal and provides special protection in case of COVID-19 infection while traveling abroad. This protection is included in all travel insurance policies for travelers abroad and includes: diagnosis, treatment, medical evacuation and repatriation with a limit of 3,000 USD. Coverage limit: 30 calendar days from the date of border crossing. Learn more - click here.

   Notification regarding travel medical insurance – click here.

6. Non-Ukrainian citizens should also submit the following documents:

   • Ukrainian visa that allows returning to Ukraine or permanent/temporary residence card valid at least 3 months after the last planned return to Ukraine.

7. Documents that confirm the main purpose of travel:

   7.1. Extract from National Court Register confirming business activity in Poland. Document should be dated not longer than 3 months.:

   7.3. Extract from a company account, Polish bank for the last 6 months

Applicants applying for National visa based on the mentioned above documents are eligible to ask for 180 – days period visa during next 365 days, In case applicant would like to apply for a longer visa he/she should provide Extract and work permit invitation “Zezwolenie”.

Spouse and children can apply as accompanying persons to the holder of Visa on base of this invitation on C visa type only.

After obtaining a national visas and residing in Poland citizen of Ukraine on his own can invite relatives (spouses, children, parents, grandchildren, grandparents or grandparents) to visit him (only Schengen visa). If the inviting party received permission to stay in Poland, on this basis his close relatives can apply for a national visa to visit him.

It is mandatory to provide bank receipt proving prepayment of the Service Fee during application submission. Please note in case not shown application will not be accepted.

A visa does not guarantee entry into the territory of Poland. The decision of entry permit in each case is taken by the Border Guard.* Written confirmations from Ukrainian side are considered valid for 1 month from the issuance date.While paying Visa Fee/Service Fee at the bank inside the VAC please, provide copy of 1 – 6 (with all the notes) pages of your internal passport or copy of first page of your external passport. All payments can be made in cash in UAH or Euros at the bank inside the Visa Application Centre. In case if there is no bank inside the VAC, payments can be made at the proper bank. Please note that all payments are non-refundable.

As a rule, the documents mentioned above are sufficient to issue a visa, however, during the examination of the application consul may in justified cases call the applicant for an interview and request additional documents (Article 21, paragraph 8 of the Community Visa Code of EU).

Submission of forged documents and giving blatantly false information may result in visa refusal and a ban on entry to the Schengen Agreement.

Documents required to obtain a visa should be submitted no earlier than three months before the scheduled departure.

You cannot simultaneously have two valid Schengen visas.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Processing time for the visa application is approximately 6 working days not including day of submission at VFS. In case and additional processing of the documents is required the visa processing time could be extended up to 30 days.

All applications collected by the Visa Application Centers will be sent to the Consulates General of Poland in Ukraine for assessment and resolution.

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

All forms must be signed by the applicant himself/herself. Please note that application form for National visa should be signed twice. Application forms with one signature would not be accepted.

To fill up online VAF – please click here.

Samples of the filled visa application forms

	Sample of the completed visa application form in Ukrainian
	Sample of the completed visa application form in Polish
	Sample of the completed visa appliacation form in English

From 1st of September 2014 applicants applying for LBAT will be able to submit their application in Visa Application Centers:

For applicants registered in Lviv Consular district in Lviv and Uzhgorod VAC’s.

For applicants registered in Lutsk Consular district in Lutsk VAC. Appointment is not required for submitting documents in Lutsk VAC.

Changes to the Agreement on Local Border Area Traffic

Please, be informed that as of 21st of September, 2015,  the Second Protocol to the Agreement between the Government of Republic of Poland and the Cabinet of Ministers of Ukraine on Local Border Area Traffic, signed in Kyiv on the 28th of March, 2008, has entered into force.

Second Protocol introduces the following changes to the Agreement:

1. LBAT permit allows to cross the common border as well as continuous residence in the local border area up to 90 days each time respectively after the date of crossing the border.
2. Exemption from the consular fee payment for applicants, who apply for the second or next following LBAT permit.
3. In order to streamline the process of issuing LBAT permits and reduce the waiting time to receive the documents, an external service provider (i.e., outsourcing) is involved into the service providing process and issuing of LBAT permits. Outsourcing service fees remains ¼ of consular fee for issuing LBAT permit. This service fee payment remains required irrespective of the exemption from the consular fee payment.
4. Obligatory health insurance policy is no longer required.
5. Supplemented Annex 1 to the Agreement: List of subdivisions located in the local border area with addition of 4 cities, situated on the territory of Ukraine, which were not included into the previous list:
   
   
   • Three cities in Volyn region (Volynska oblast): Hevyn, Orani, Rusniv;
   • One city in Lviv region (Lvivska oblast): Tysovets.
6. Additional changes relate to the contents update of the Annex 4 to the Agreement, which describes sanctions for violations of local border traffic.

Click here for getting acquainted with registration rules to Lviv and Uzhgorod VAC’s.

List of cities/towns which are included into Local Border Area Traffic can be found here.

Additional information regarding Local Border Area Traffic, please visit the below links:

Lutsk Consulate

Lviv Consulate

Consular Fee for submission of LBAT application is 20 Euros.

Consular Fee Exemption categories:

• children under age of 18;
• retired persons (pension certificate, original and copy);
• disabled persons with a document proving the disability (original and copy);
• persons applying for their second permit

Notes:

Please note that LBAT Fee and Service Fee are non-refundable.

LBAT Fee may only be paid in cash in Euros at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank. In case you do not have Euro you can exchange local currency (UAH) at the cashier desk inside the VAC or at the Bank. For your convenience please make sure that you have appropriate amount in order to pay all the fees.

Important to note: while paying the LBAT Fee and Service Fee at the bank it is necessary to pay additional fees for the banking service.

Service Fee may only be paid in cash in local currency (UAH) at the cashier desk at the Visa Application Centre and/or at the cashier desk of the respective bank.

The foreign exchange rate and handling fees are subject to change and are at sole discretion of National Bank of Ukraine.

Service Fees:

• VAT is applicable at 20.00%
• Service Fee: 140 UAH per application inclusive of VAT.

Additional Services:

• SMS: UAH 40
• Photograph: UAH 50 per set of 4 photos
• Photocopy of documents: Photocopy of documents: UAH 2,5, per copy

Required, main documents:

• LBAT Permit application form that will be filled up by the Visa Application Centre personnel;
• valid photograph in color, 3,5x4,5 cm;
• internal passport (original and copy of all pages with marks and copy of the next page after the page with the last registration stamp);
• international passport or child’s travel document, copy of information page with personal data (the passport must have been issued within the previous 10 years and must be valid for at least one year, original and copy);
• certificate on residence registration in border area for at least 3 years, issued by City or Village Administration *certificate is valid for 3 month from issuance date;

If the applicant does not comply with the requirement of 3 years residence in border area and applies for permit as:

1. Spouse of the inhabitant of border area the following documents should be added to the application:

   • the certificate on residence registration in border area
   • the certificate on residence registration of the spouse in border area for at least 3
   • internal passport of the spouse (original and copy);
   • marriage certificate (original and copy);

2. Child of the inhabitant of border area, the following documents should be added to the application:

   • the certificate on residence registration in border area
   • the certificate on residence registration of the parent in border area for at least 3 years
   • internal passports of the parents (original and copy);
   • birth certificate (original and copy);
   • notarized written consent form the parent/parents/legal guardian which include the following information: approval for issuing all needful documents and for the trips within Local Border Area along with the details of a person with whom child will be travelling.

3. Adult child of the inhabitant of border area, the following documents should be added to the application:

   • the certificate on residence registration in border area
   • the certificate on residence registration of the parent in border area for at least 3 years
   • internal passport of the parent (original and copy);
   • birth certificate (original and copy);
   • statement by the parent certifying that the adult child/applicant is maintained by the parents (must be written in the VAC while documents submission);

4. Child of the spouse of border area inhabitant, the following documents should be added to the application:

   • the certificate on residence registration in border area
   • birth certificate (original and copy);
   • the certificate on residence registration of the parent in border area
   • internal passport of the parent (original and copy);
   • marriage certificate of the parent with the border area inhabitant (original and copy);
   • the certificate on residence registration of the border area inhabitant who is married to the applicant’s parent in border area for at least 3 years
   • internal passport of the spouse (original and copy);
   • notarized written consent form the parent/parents/legal guardian which include the following information: approval for issuing all needful documents and for the trips within Local Border Area along with the details of a person with whom child will be travelling.

5. Adult child of the spouse of border area inhabitant, the following documents should be added to the application:

   • the certificate on residence registration in border area
   • birth certificate;
   • the certificate on residence registration of the parent in border area
   • internal passport of the parent (original and copy);
   • marriage certificate of the parent with the border area inhabitant (original and copy);
   • the certificate on residence registration of the border area inhabitant who is married to the applicant’s parent in border area for at least 3 years
   • internal passport of the spouse (original and copy);
   • statement by the parent certifying that the adult child/applicant is maintained by the parents (must be written in the VAC while documents submission);

   Additional documents/others:

   • In case of fee exemption for application consideration the document proving that the applicant is a retired person or receives social benefit or the document proving the disability should be provided (original and copy);
   • In case if surname is changed the document proving the change of surname should be provided (original and copy);
   • In case of loss/steal of LBAT Permit in the territory of the Republic of Poland the certificate on LBAT Permit loss in Poland issued by the Border Guard of Poland (original and copy) should be provided;
   • In case of loss/steal of LBAT Permit in the territory of Ukraine the certificate on LBAT Permit loss/steal issued by police (original and copy) should be provided;
   • In case of new applying for the permit the previous LBAT Permit (original and copy) should be provided.

To fill up online VAF – please click here.

A Photograph submitted with the application for a visa should comply with the following specifications:

• Must be an up-to-date photograph (preferably max 6 month old)
• Must be a color photograph printed on normal photographic paper
• Should be passport sized 3,5 x 4,5 cm
• Close up to your head and top of your shoulders so that your face takes up 70-80% of the photograph
• Full face taken straight forward 30 - 36 mm from point of the chin to head of hair
• Taken against a light background
• Without sunglasses
• Without hat or other head covering unless you wear this for religious reasons
• Spectacles should not have toned or reflecting glasses
• The frame of the spectacles may not cover the eyes
• The mouth must be closed

Schengen short stay visas can only be processed within a minimum of 60 calendar days (Excluding day of submission at VFS).

VFS Global has no say in visa decisions taken by the Consulates General of Poland in Ukraine.

Form listed below must be filled out completely (in English, Polish or in Ukrainian languages only) and must be signed by the applicant himself/herself. Please note that application form for LBAT should be signed once.

Application form can be downloaded and printed from the link below.

To fill up online VAF – please click here.

Along with the LBAT Form we kindly ask you to print out and fill in the below given form to be submitted along with your LBAT  Application.

Personal Data Information Agreement (to be signed by the applicant)

Note: you may get Personal Data Information Agreement for free at the Visa Centre.