Visa information
Visa Types
Schengen visa
Citizens of some non-EU countries are required to hold a valid Schengen visa when travelling to the Schengen area, which is a group of European countries that allows a person, who’s been admitted to the Schengen Area, to travel without any further form of border control within the Schengen Area.
Current Schengen States are: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.
A Schengen visa is a short stay visa, i.e. for stays up to 90 days, allowing its holder to circulate in the Schengen Area.
A Schengen visa has to be obtained from the Mission of the Schengen State, which will be the main destination (i.e. where the most nights will be spent) during a single trip to the Schengen Area. For applicants intended to travel to Latvia as the main destination, you may submit your visa application through Germany Visa Application Centre.
A single trip is considered when an applicant enters the Schengen Area, stays there for a certain period and eventually leaves the Schengen Area.
If an equal amount of nights will be spent in different Schengen States during a single trip to the Schengen Area, then the Schengen visa must be obtained with the Mission of the Schengen State, which will be entered first.
The documentation related to the means of travel and accommodation must cover the complete itinerary of the single trip to the Schengen Area; i.e. printouts of intended flight bookings or other proof of intended ways of travel, not only for the travel from and to the Schengen Area, but also for the travel between the different Schengen States, when more than 1 Schengen State will be visited during the single trip.
Each Schengen visa application must fully comply with the documents required for the respective visa category and can only be submitted up to 3 months before the intended departure date.
The acceptance of a Schengen visa application and supporting documents by VFS does not guarantee the issuance of a Schengen visa.
The issuance of a Schengen visa, the Schengen visa validity period, the number of entries and amount of travel days are at the sole discretion of the Mission.
If a visa application is returned by the Mission requesting missing documents or any other missing/ incorrect information, the applicant must accept responsibility for any delay that may occur in the visa application processing time.
Holders of valid Schengen visas are still subject to immigration control upon arrival in the Schengen Area and are not necessarily guaranteed entry into any of the Schengen countries, even though they may hold a valid Schengen visa for these countries.
Following visa categories are considered Short stay visas:
National visa
For Malaysian, you may apply Long Stay Study Visa at VFSGlobal Kuala Lumpur.
Other than the type of Visa as mentioned above, you are required to submit your application directly at the German Embassy in Kuala Lumpur with prior appointment arranged through the Embassy’s own online appointment system click here.
Schengen Visa
A Schengen visa is a short stay visa, i.e. for stays up to 90 days, allowing its holder to circulate in the Schengen Area.
A Schengen visa has to be obtained from the Mission of the Schengen State, which will be the main destination (i.e. where the most nights will be spent) during a single trip to the Schengen Area.
If an equal amount of nights will be spent in different Schengen States during a single trip to the Schengen Area, then the Schengen visa must be obtained with the Mission of the Schengen State, which will be entered first.
If you want to apply for a German Schengen visa with a longer validity that the duration of the actual intended trip because you have to travel to German regularly for business or private purpose, you are requested to explicitelty mention this in the application form and provide appropriate proof (e.g. letter of employer, description of personal reasons etc.).
Please be note that all visa decisions are solely at the discretion of the Embassy of Germany in Malaysia.
Tourism
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Overview
Every applicant, including children/infants, has to submit his/her Schengen visa application in person and by appointment only on their appointment date, which needs to be booked online (see Schedule an Appointment) by the applicant.
Applicants, who intend to travel purely for tourist purposes, i.e. visiting for leisure, recreation or sightseeing, and provide for their own accommodation (hotel, hostel, B&B, camping) need to apply as Tourist.
Malaysian citizens do not need a visa to enter the countries of the Schengen Agreement, including Germany, as tourists or business travellers, if their stay is not longer than 90 days within 6 months.
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Visa Fees
With effect from 11 June 2024, the visa fees are as follow:
12 years old and above, Short stay EUR 90 Children Between 6-11 years old EUR 45 Children Under 0 - 5 years old Free of Charge
List of countries needs to pay Euro 40 for the Schengen Visa fees:
- Russian Federation
- Ukraine
- Moldavia
- Bosnia and Herzegovina
- Albania
- Macedonia
- Serbia
- Montenegro
- Georgia
- Azerbaijan
- Armenia
Note:
A service charge of RM159 - is levied per applicant by VFS over and above the Visa Fee. All fees can be paid by cash or Card.
An official receipt should be obtained for all payments made. Applicants may opt for a courier-assisted facility whereby your passport and other documents will be returned via courier. This facility is available at an extra cost.
Please note that the visa fees are as above indicated. No other amount will be requested for the visa issuance or for urgent process for visa issuance.
Terms and Conditions:
Kindly be informed that Logistic fee and other additional service fees are not refundable once the payment is made.
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Documents Required
- Travel insurance is mandatory for all Schengen countries. If you have not purchased, please click here
Kindly refer to the list of requisite documents below before submitting your application; this will minimize chances of rejection of your Visa Application due to incorrect or inadequate documents.
Instructions for applicants below 18 years:
- For all children below 18 years, both parents need to be present at the Visa Application Centre to sign the VIDEX form.
- All applicants below 18 years, travelling alone or with one parent must submit a signed letter of consent or authorization form and passport copy of the parent not travelling
If your application will be submitted by representative, you have to submit power of attorney letter along with your visa application. Click here to download Power of Attorney form.
Information LeafletsList of Documents Required for Tourist Visa – print and attach to your application.
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Photo Specifications
Please provide 2 recent colour photographs, meeting the following requirements:
- Taken against a light (white or light grey) background so that features are distinguishable and contrast against the background.
- Clear quality and the face should cover at least 80% of the picture
- Size 3,5 x 4,5 cm
If the photographs presented do not meet these requirements (see examples here), then the visa application will be considered incomplete and applicant will be asked to take new photographs in the photo booth in the visa application centre.
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Processing Times
The minimum processing time of a visa application is at least 7 working days after submission of the application with VFS so applicants are advised to leave enough time – approximately 15 calendar days between the appointment date and travel date – for the Mission to process their visa application; no guarantees can be given on the visa application’s return date as delays may occur.
Please be sure to submit your visa application well in advance, to avoid any inconveniences.
All visa decisions are solely at the discretion of the Embassy of Germany in Kuala Lumpur.
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Application Form
Below are forms that are required to be filled to submit your visa application:
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Schengen Visa Application Form (To be filled online - mandatory)
Please note that VIDEX form must be printed from PDF File and choosing the print setting under actual size. For further help refer to Print Dialog Settings file.
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Visit
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Overview
Every applicant, including children/infants, has to submit his/her Schengen visa application in person and by appointment only on their appointment date, which needs to be booked online (see Schedule an Appointment) by the applicant.
Applicant will have to provide evidence that he/she falls under this category, kindly refer to the information sheet of documents required.
Malaysian citizens do not need a visa to enter the countries of the Schengen Agreement, including Germany, as tourists or business travellers, if their stay is not longer than 90 days within 6 months.
-
Visa Fees
With effect from 11 June 2024, the visa fees are as follow:
12 years old and above, Short stay EUR 90 Children Between 6-11 years old EUR 45 Children Under 0 - 5 years old Free of Charge
List of countries needs to pay Euro 40 for the Schengen Visa fees:
- Russian Federation
- Ukraine
- Moldavia
- Bosnia and Herzegovina
- Albania
- Macedonia
- Serbia
- Montenegro
- Georgia
- Azerbaijan
- Armenia
Note:
A service charge of RM159 - is levied per applicant by VFS over and above the Visa Fee. All fees can be paid only by cash (in Malaysian Ringgit) only in VFS Kuala Lumpur. For other location (Penang, Johor Bahru and Kota Kinabalu) payment shall be made by online transaction.
An official receipt should be obtained for all payments made. Applicants may opt for a courier-assisted facility whereby your passport and other documents will be returned via courier. This facility is available at an extra cost.
Please note that the visa fees are as above indicated. No other amount will be requested for the visa issuance or for urgent process for visa issuance.
Terms and Conditions:
Kindly be informed that Logistic fee and other additional service fees are not refundable once the payment is made.
-
Documents Required
- Travel insurance is mandatory for all Schengen countries. If you have not purchased, please click here
Kindly refer to the list of requisite documents below before submitting your application; this will minimize chances of rejection of your Visa Application due to incorrect or inadequate documents.
Instructions for applicants below 18 years:
- For all children below 18 years, both parents need to be present at the Visa Application Centre to sign the VIDEX form.
- All applicants below 18 years, travelling alone or with one parent must submit a signed letter of consent or authorization form and passport copy of the parent not travelling
If your application will be submitted by representative, you have to submit power of attorney letter along with your visa application. Click here to download Power of Attorney form.
Information Leaflets
List of Documents Required for Visit Visa – print and attach to your application.
-
Photo Specifications
Please provide 2 recent colour photographs, meeting the following requirements:
- Taken against a light (white or light grey) background so that features are distinguishable and contrast against the background.
- Clear quality and the face should cover at least 80% of the picture
- Size 3,5 x 4,5 cm
If the photographs presented do not meet these requirements (see examples here), then the visa application will be considered incomplete and applicant will be asked to take new photographs in the photo booth in the visa application centre.
-
Processing Times
The minimum processing time of a visa application is at least 7 working days after submission of the application with VFS so applicants are advised to leave enough time – approximately 15 calendar days between the appointment date and travel date – for the Mission to process their visa application; no guarantees can be given on the visa application’s return date as delays may occur.
Please be sure to submit your visa application well in advance, to avoid any inconveniences.
All visa decisions are solely at the discretion of the Embassy of Germany in Kuala Lumpur.
-
Application Form
Below are forms that are required to be filled to submit your visa application:
-
Schengen Visa Application Form (To be filled online - mandatory)
Please note that VIDEX form must be printed from PDF File and choosing the print setting under actual size. For further help refer
to Print Dialog Settings file.
-
Business trips/Trade fairs
-
Overview
Every applicant, including children/infants, has to submit his/her Schengen visa application in person and by appointment only on their appointment date, which needs to be booked online (see Schedule an Appointment) by the applicant.
Applicant will have to provide evidence that he/she falls under this category, kindly refer to the information sheet of documents required.
Malaysian citizens do not need a visa to enter the countries of the Schengen Agreement, including Germany, as tourists or business travellers, if their stay is not longer than 90 days within 6 months.
Under the Business visa category the following cases would be applicable:
- Business matters/meetings/ negotiation/trainings
- Conference/Congress/Exhibition
-
Visa Fees
With effect from 11 June 2024, the visa fees are as follow:
12 years old and above, Short stay EUR 90 Children Between 6-11 years old EUR 45 Children Under 0 - 5 years old Free of Charge
List of countries needs to pay Euro 40 for the Schengen Visa fees:
- Russian Federation
- Ukraine
- Moldavia
- Bosnia and Herzegovina
- Albania
- Macedonia
- Serbia
- Montenegro
- Georgia
- Azerbaijan
- Armenia
Note:
A service charge of RM159 - is levied per applicant by VFS over and above the Visa Fee. All fees can be paid only by cash (in Malaysian Ringgit) only in VFS Kuala Lumpur. For other location (Penang, Johor Bahru and Kota Kinabalu) payment shall be made by online transaction.
An official receipt should be obtained for all payments made. Applicants may opt for a courier-assisted facility whereby your passport and other documents will be returned via courier. This facility is available at an extra cost.
Please note that the visa fees are as above indicated. No other amount will be requested for the visa issuance or for urgent process for visa issuance.
Terms and Conditions:
Kindly be informed that Logistic fee and other additional service fees are not refundable once the payment is made.
-
Documents Required
- Travel insurance is mandatory for all Schengen countries. If you have not purchased, please click here
Kindly refer to the list of requisite documents below before submitting your application; this will minimize chances of rejection of your Visa Application due to incorrect or inadequate documents.
If your application will be submitted by representative, you have to submit power of attorney letter along with your visa application. Click here to download Power of Attorney form.
Information Leaflets
List of Documents Required for Business Trips/ Trade Fairs – print and attach to your application.
-
Photo Specifications
Please provide 2 recent colour photographs, meeting the following requirements:
- Taken against a light (white or light grey) background so that features are distinguishable and contrast against the background.
- Clear quality and the face should cover at least 80% of the picture
- Size 3,5 x 4,5 cm
If the photographs presented do not meet these requirements (see examples here), then the visa application will be considered incomplete and applicant will be asked to take new photographs in the photo booth in the visa application centre.
-
Processing Times
The minimum processing time of a visa application is at least 7 working days after submission of the application with VFS so applicants are advised to leave enough time – approximately 15 calendar days between the appointment date and travel date – for the Mission to process their visa application; no guarantees can be given on the visa application’s return date as delays may occur.
Please be sure to submit your visa application well in advance, to avoid any inconveniences.
All visa decisions are solely at the discretion of the Embassy of Germany in Kuala Lumpur.
-
Application Form
Below are forms that are required to be filled to submit your visa application:
-
Schengen Visa Application Form (To be filled online - mandatory)
Please note that VIDEX form must be printed from PDF File and choosing the print setting under actual size. For further help refer to Print Dialog Settings file.
-
Medical Treatment
-
Overview
Applicants for a Medical Treatment need to have a valid recommendation from the local hospital as per the checklist. Accompanying person should also be listed in the treatment letter in order to apply for the same type of Visa.
Malaysian citizens do not need a visa to enter the countries of the Schengen Agreement, including Germany, as tourists or business travellers, if their stay is not longer than 90 days within 6 months.
-
Visa Fees
With effect from 11 June 2024, the visa fees are as follow:
12 years old and above, Short stay EUR 90 Children Between 6-11 years old EUR 45 Children Under 0 - 5 years old Free of Charge
List of countries needs to pay Euro 40 for the Schengen Visa fees:
- Russian Federation
- Ukraine
- Moldavia
- Bosnia and Herzegovina
- Albania
- Macedonia
- Serbia
- Montenegro
- Georgia
- Azerbaijan
- Armenia
Note:
A service charge of RM159 - is levied per applicant by VFS over and above the Visa Fee. All fees can be paid only by cash (in Malaysian Ringgit) only in VFS Kuala Lumpur. For other location (Penang, Johor Bahru and Kota Kinabalu) payment shall be made by online transaction.
An official receipt should be obtained for all payments made. Applicants may opt for a courier-assisted facility whereby your passport and other documents will be returned via courier. This facility is available at an extra cost.
Please note that the visa fees are as above indicated. No other amount will be requested for the visa issuance or for urgent process for visa issuance.
Terms and Conditions:
Kindly be informed that Logistic fee and other additional service fees are not refundable once the payment is made.
-
Documents Required
- Travel insurance is mandatory for all Schengen countries. If you have not purchased, please click here
The Applicants/ Travel Agents/ Representatives are requested to fill the checklist and bring it along with the documents.
Click here for the documents required
If your application will be submitted by representative, you have to submit power of attorney letter along with your visa application. Click here to download Power of Attorney form.
-
Photo Specifications
Please provide 2 recent colour photographs, meeting the following requirements:
- Taken against a light (white or light grey) background so that features are distinguishable and contrast against the background.
- Clear quality and the face should cover at least 80% of the picture
- Size 3,5 x 4,5 cm
If the photographs presented do not meet these requirements (see examples here), then the visa application will be considered incomplete and applicant will be asked to take new photographs in the photo booth in the visa application centre.
-
Processing Times
The minimum processing time of a visa application is at least 7 working days after submission of the application with VFS so applicants are advised to leave enough time – approximately 15 calendar days between the appointment date and travel date – for the Mission to process their visa application; no guarantees can be given on the visa application’s return date as delays may occur.
Please be sure to submit your visa application well in advance, to avoid any inconveniences.
All visa decisions are solely at the discretion of the Embassy of Germany in Kuala Lumpur.
-
Application Form
Below are forms that are required to be filled to submit your visa application:
-
Schengen Visa Application Form (To be filled online - mandatory)
Please note that VIDEX form must be printed from PDF File and choosing the print setting under actual size. For further help refer to Print Dialog Settings file.
-
Study Visa for Malaysia Nationals
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Overview
The necessary visa has to be issued prior to entering Germany.
The residence title cannot be issues while in Germany as a tourist.
Applicants who have yet to be accepted at university can apply for a student applicants visa.
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Visa Fees
With effect from 15 January 2022, the visa fees are as follow
18 years old and above: EUR 75 Minors: EUR 37.50
Note: A service charge of RM162 is levied per applicant by VFS over and above the visa fee.
All fees can be paid by cash in Malaysia Ringgit only.
An official receipt shall be provided for all payments made.
-
Documents Required
- Travel insurance is mandatory for all Schengen countries. If you have not purchased, please click here
Kindly refer to the list of requisite documents as listed in the embassy website.
You are required to print the checklist for submission.
-
Photo Specifications
Please provide 2 recent colour photographs, meeting the following requirements:
- Taken against a light (white or light grey) background so that features are distinguishable and contrast against the background.
- Clear quality and the face should cover at least 80% of the picture
- Size 3,5 x 4,5 cm
If the photographs presented do not meet these requirements (see examples here), then the visa application will be considered incomplete and applicant will be asked to take new photographs in the photo booth in the visa application centre.
-
Processing Times
The minimum processing time of a study visa application is at least 4 weeks after submission of the application with VFS.
All visa decisions are solely at the discretion of the Embassy of Germany in Kuala Lumpur.
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Application Form
Please note there is no manual application form that can be submitted at VFS.
Kindly fill up the online application form at https://videx-national.diplo.de/videx
Please print the pdf file downloaded from your system after filling out the online application form.